Human Resources
An HRIS to Optimize Your Human Resources Management
At Algo Design, we understand the importance of effective, attentive human resources management to your company’s success. Our products enable you to :
- Manage personnel files securely and in an organized manner
- Facilitate internal communication and strengthen corporate culture
- Simplify Employee Onboarding and Development
- Simplifier l’intégration et le développement de vos employés
- Centralize and process your employees’ requests in one place
- Bring the various aspects of employee records to life and enable them to interact through your HR system
Employee File: A Complete Overview of Each Employee's Career at a Glance
The basic elements of human resources management are managed through a single employee record, which is shared with the payroll and the scheduling, time, and attendance solution. With KoneK HR, this record provides a user-friendly environment that tracks each employee’s career path in a chronological view.
- Keep a record of emergency contacts, school records, and any certifications
- Maintain the equipment loan log
- Quickly find all documents in an employee’s file, organized according to your classification plan
- Control access to sensitive information based on each user’s profile in compliance with privacy laws
- View data on absenteeism, sick leave, and workplace accidents and incidents
- And much, much more!
All the essential information you need to keep on file—from an employee’s hiring through their retirement—in a centralized platform.
HR Desk: All Your HR Requests in One Place
A request to submit a document sent by email, a complaint made verbally that leaves no record, a grievance stored in an unsecured file on the computer network: without a single point of entry, HR requests can easily get lost. The HR Desk becomes the central hub for processing all requests within your organization.
- Receive requests from your employees and supervisors all in one place
- Track the status of each request at a glance: new request, request in progress, request for information to be addressed, additional information provided, etc.
- Assign requests to the right people and record your notes directly within the request and its follow-up
- Communicate with the employee to request clarification without creating a back-and-forth email exchange
Fewer emails, greater visibility: Your HR team can track ongoing activities using this dashboard and all the tools at its disposal.
Resource Center: Answers at Employees' Fingertips Thanks to an AI Agent
Where can I find the remote work policy? How do I report a workplace accident? How can I access the terms and conditions of our group insurance plans? Rather than constantly answering the same questions, provide your employees with a Resource Center powered by an AI-driven chatbot that helps them quickly find the right information by searching through all the documents you’ve posted online.
- Consolidate your policies, procedures, guides, and forms into a secure document library
- Publish a list of frequently asked questions and provide a list of useful links
- Enable your employees to ask questions and interact with an AI agent that generates responses based on all the information available in the Resource Center
- Free up your HR team so they can focus on higher-value cases that require their expertise
- Enjoy secure data hosting. Your data will never be used to train AI models outside your organization
AI that supports your teams while ensuring compliance with your policies and legal obligations.
Jobs and skills
Establish the skills and needs related to each position in your organization. You can also track the development of your employees and their skills.
- Document all the information and criteria associated with your job openings
- Integrate the management of your organizational and operational structures to generate organizational charts
- Monitor your employees’ acquisition and development of skills
- Identify areas for improvement in your resources
- Centralize the management of an employee’s skills and conduct their annual performance review directly from the solution
An essential component of an HRIS.
Performance evaluation and monitoring
With our tools, you’ll be able to get a clear, ongoing picture of the performance of your team’s resources.
- Measure the performance of your team members with flexible, dynamic forms
- Set objectives and track progress towards them using a logbook.
- Incorporate the appropriate dimensions into your periodic appraisals, including job tasks, skills, objectives and many other aspects of the employee file.
- Track the progress of your assessment exercises
- Enable managers to record notes from assessment and follow-up meetings in an accessible digital file
Move into the digital age and support managers and employees in an efficient process.
Training
Administratively track all training activities in your organization by collecting employee and payroll information for easy record maintenance with our integrated solutions.
- Structure your training, manage your waiting lists and fulfill your legal obligations
- Manage training profiles to follow for the development of your employees’ skills
- Obtain all the data enabling you to support activities related to your obligations under the Skills Act, in particular by managing eligible expenses.s
- Automatically maintain records of your employees’ skills and certifications when recording training results and automatically receive reminders for recertification
- Integrate this module with one or more specialized external Learning Management System (LMS) software programs to avoid duplicate entries by using our APIs.
Integrated survey tool
Get feedback and concrete answers to your questions, or check the work climate with simple, effective surveys.
- Create customized surveys tailored to your internal needs
- Measure your teams’ commitment to strategic issues
- Launch useful and effective surveys by quickly targeting specific audiences among your employees
- Publish the results
Metrics are part of our daily lives and help organizations improve employee engagement!
Accident, health and safety management
For companies requiring a complete, integrated administrative tool for managing health and safety files in retrospective mode with the CNESST.
- Store all information related to a workplace accident case
- Generate decision-support reports for various scenarios (limits, workload, 8th quarter)
- Retrieve data on RAB, RAN, temporary assignments, etc., directly from payroll
- Store your notes, decisions from the various levels of appeal, statuses, etc.
Choose features that allow for rigorous and thorough management of cases involving significant costs.
Managing labor relations
Stay on top of all situations that may arise in your operations. More than just a reporting tool, you can notify, document and monitor all your working relationships.
- Handle complaints and grievances quickly and confidentially
- Give your supervisors the opportunity to provide feedback to your resources as part of a continuous improvement process.
- Document and manage disciplinary measures within a structured framework to avoid missteps
- Open up the possibility for everyone to work together to improve their performance, by exchanging feedback and integrating constant monitoring into performance appraisals.
By centralizing information and making it available to the people concerned, you’ll have laid the communication foundations for harmonizing labor relations processes.
Recruitment management / ATS
Get more from your recruitment with a cloud-based solution that simplifies and automates your recruitment/placement processes, helping you to quickly find the candidates who will enrich your business. These solutions are offered by our partners and are integrated via our APIs.
- Easily manage applicant follow-up for an optimized experience
- Maintain a bank of candidates to fill future positions
- Complete all stages of your recruitment cycle and benefit from our API for integrating the data collected into our HRIS.
- Manage employee onboarding in the right place and also benefit from our evaluation and survey solutions to track your employee throughout their time in your organization (onboarding and offboarding in addition to ongoing evaluations!)
Notable features integrated into our human resources solution
Many basic features integrated into the human resources and payroll solution will meet many often overlooked needs:
- Secure management of documentation and communication across all aspects of employee records through the implementation of your classification plan, access management, and document protection
- Integrated alert and reminder system that allows you to define custom rules and notifications
- A tool for distributing documents and communications to a targeted group of employees or to all employees, with the ability to receive read and delivery receipts via KoneK Employee or KoneK Mobile
- A single employee record shared with payroll and the scheduling, time, and attendance solution to minimize data transfers and duplicate data entry
- Data cleansing capabilities to meet legal requirements (Bill 25 in Quebec and others)
- Built-in features for protecting sensitive information that can be used to meet regulatory requirements and prevent data breaches
