Schedules, time and attendance
Everything you need for planning and harvesting time in the digital age
We offer scheduling, time collection, and attendance reporting solutions that stand out for their efficiency, flexibility, and user-friendliness.
Our innovative tools enable optimal work schedule planning, taking into account the availability and skills of each employee as well as overtime reduction targets, collective agreements, and other realities found in companies.
Our intuitive interface facilitates rapid adoption and increased satisfaction for employees and managers. Our solutions enable you to:
- Plan work schedules flexibly, taking constraints into account.
- Track attendance and absences in real time
- Manage substitutions and service coverage
- Organize temporary or permanent assignments to positions or for short- or long-term personnel requisitions on projects.
- Connect to payroll and the human resources solution integrated into the platform
Efficient schedule management with an all-in-one platform
Designing and maintaining work schedules with effective, tailored tools makes life easier for your managers. Whether it’s fixed schedules, variable schedules, or split schedules; whether we’re talking about schedules by department, by project, by position, or by employee, with or without rotations and all the variations that exist in a company, you’ll be amazed by the flexibility offered by this integrated schedule management solution. You’ll be able to :
- Integrate your collective agreement rules
- Manage staff absence and replacement policies according to the required criteria: skills, seniority, availability, rotation, reduction of overtime, training, experience, required certifications, etc.
- Publish schedules on KoneK Employee and KoneK Mobile or even send them by email
- Manage urgent replacements by sending offers to employees who meet the selected criteria
- Integrate schedule templates to save time
An integrated solution to avoid interfaces, synchronizations, and other tasks that can lead to errors and frustration in a fast-paced world where your resources expect your systems to keep up.
Time capture
Time tracking is a prerequisite in many companies to ensure compliance with certain laws and the safety of employees and facilities, or to control cost prices in manufacturing contexts. In other cases, time tracking using a clocking system is essential for calculating hours to be paid and/or billed.
The Time and Attendance solution offers a wide range of integrated options for recording clock-in and clock-out times using:
- Physical equipment
- From the KoneK Punch application by Algo
- From the KoneK Mobile app (with or without geolocation)
- From our telephone punch service
- From an external time collection system or production system (MRP) and transmitted via API
In addition to employee identification and time recording, several attributes supported by our solutions can be stored for each punch: project, activity, task, department, job title, work order, etc. All of these elements may be essential to store in order to feed other operational or analytical software within your company.
Time capture is integrated into our solutions to minimize data entry and maximize the dissemination and use of information.
Timesheets
Time reporting based on a standardized schedule in an office setting; timesheets broken down by project to enable cost management, billing, and activity tracking for SR&ED claims or other subsidy programs; self-generated timesheets; whatever the need, give your team a tool that will enable them to:
- Several data entry options: daily, with start and end times, via portal or mobile device, with or without comments, etc.
- Automatic integration of approved absences and vacations into the timesheet
- Access to vacation bank balances and other banks with real-time validation to prevent overruns and ensure compliance with company rules
- Recording training times that will be transferred to the training tracking solution for human resources
- Using timesheet templates to quickly and easily complete this time reporting task
- Sharing all time codes with payroll, thus avoiding the tedious task of defining equivalencies between systems
- And much, much more!
Une solution complète à portée de main sur une plateforme unifiée ou encore sur une application mobile pour que le temps se reporte à temps et facilement à la paie!
Time approval and processing of company rules
Set up time approval in the most appropriate form for each manager. Approval of time stamps linked to schedules, approval of timesheets, approval of absences and vacations—everything is designed to provide managers with the right environment to validate the hours submitted by employees for tracking project and production time for your teams. You will be able to facilitate:
- Automatic approval of compliant data
- Automatic calculation of overtime
- The inclusion of hourly bonuses, responsibility bonuses, or bonuses specific to a project, duration, etc.
- The linking and integration of approved absence and vacation requests in timesheets or punch cards
- Managing rules on time banks
- Compliance with payroll production deadlines
- Strengthening management rules and standardizing practices
- And much more!
The manager has access to all data shared through the integrated solution to ensure effective management of this crucial part of accurate payroll production and cost tracking.
Management of availability, absences, and replacements
Improve attendance management and time reporting by integrating everything related to absences, leave, and replacements into our platforms.
The implementation of these features aims to :
- Enable employees to submit requests for leave, absences, and vacations for approval by managers and trigger the integration of these transactions into timesheets and punch records
- Maintain projected balances for time banks or vacation banks, providing a real-time view
- Maintain and provide real-time information to everyone on projected absences, replacements to be made, and other tasks necessary to achieve the company’s production and service objectives.
- Provide an integrated platform for employees to express their availability, which can be used to assign positions or replacements
- Manage a callback list
- Manage long-term replacements and vacations to be filled
- Improve employee satisfaction and retain all necessary records for various requests
A solution that facilitates the management of requests and approval of time off work, in addition to offering availability submission for effective management of changes to work schedules.
Notable features integrated into our solution for Schedules, Time, and Attendance
Numerous features included in the schedule, time, and attendance management solution will meet your needs :
- Schedule management can be centralized or decentralized, offering flexibility to adapt to your practices
- Integration with payroll and human resources to interconnect all information for informed decision-making: absenteeism, skills, certifications, and training become available and accessible
- Configurable business rules
- Access and display profiles based on roles and responsibilities
- Integrated alert and reminder system allowing you to define customized rules and notifications
- Operational dashboard incorporating a large number of monitoring indicators
- Integrated communication tools to reach employees via KoneK Mobile (secure messaging)
- Capacity to destroy data to meet legal obligations (Law 25 in Quebec and others)
- Built-in sensitive information protection features that can be used to meet obligations and prevent data leaks
